How to Enable, Create, and Delete Templates in Gmail

In this post, you’ll see:

How to Enable, Create, and Delete Templates in Gmail

“Templates” were previously referred to as “Canned Responses.”

This feature in Gmail lets you create a message as a template. You can use it later in your new email, forward, or reply.

How to Enable Templates in Gmail?

By default, this feature is enabled in Gmail, but here’s how you can make sure it is:

Go to your Gmail account. Click on the “Gear” icon at the top right.

Hit the “See all settings” button.

Navigate to the “Advanced” tab.

You see “Templates.” Make sure “Enable” is selected beside “Templates.”

If that’s the case, move to the next section. If not, select “Enable” and hit the “Save Changes” button at the bottom.

Note: To disable “Templates” – Select “Disable” beside “Templates.” Hit the “Save Changes” button.

How to Create a Template in Gmail?

Click on the “Compose” button at the top left.

In the “New Message” pop-up, compose the message you want to save as a template.

Hit the three vertical dots beside the “Trash Can” icon at the bottom.

On the menu, hover your mouse over “Templates.”

Hover your mouse over the “Save draft as template” option.

Hit the “Save as new template” option.

In the pop-up, provide the name for the template and then hit the “Save” button.

Notes

  • Discard the draft if you wish.
  • Remember, the name of the template is the “Subject” of the email while you use it.

How to Insert a Template?

While composing a new email, reply or forward, hit the three vertical dots at the bottom.

On the menu, hover your mouse over the “Templates” option.

In the “Insert Template” section, you will see the templates. Hit the one you want to insert.

How to Edit a Template?

Insert the template as we see in the above section.

Change it as per your liking. Remember that any changes to the subject line will not be overwritten.

Once done, hit the three vertical dots at the bottom.

On the menu, hover your mouse over the “Templates” option.

Hover your mouse over the “Save draft as template” option.

In the “Overwrite Template” section, hit the name of the template you’ve edited.

In the pop-up, hit the “Save” button.

Note: Discard the draft if you wish.

How to Delete a Template in Gmail?

Hit the “Compose” button on the top left.

In the “New Message” pop-up, hit the three vertical dots at the bottom.

Hover your mouse over the Templates > Delete template.

You can see the templates in the “Delete Template” section. Hit the one you prefer to delete.

In the pop-up, hit the “Delete” button.

Read: How to Snooze Emails in Gmail

How to Enable or Disable Plain Text Mode in Gmail

You need to enable plain text mode to use it since rich text mode is the default in Gmail.

Remember, enabling plain text mode will disable rich text mode. Let’s see the steps on how to enable it.

Sign into your Gmail account.

Click on the “Compose” button at the top left.

In the “New Message” pop-up, hit the three vertical dots. It is beside the “Trash can” icon at the bottom.

On the menu, hit the “Plain text mode” option, which is between “Label” and “Print.”

You can see a checkmark beside the option now, which means it’s enabled.

Notes

  • You can enable or disable plain text mode while replying and forwarding.
  • Disabling plain text mode will enable rich text mode and the above steps can do it.

How to Format Email in Gmail

PC

Sign into your Gmail account.

Hit the “Compose” button at the top left.

In the “New Message” pop-up, you will see a toolbar at the bottom that has the options to format the email.

Undo and Redo – The first two options will undo and redo, respectively.

Or you can use keyboard shortcuts. CTRL + Z and CTRL + Y for undo and redo, respectively.

You can use the following options for the selected text. Or you can set the options first. And its effect will be applied to the text you’ll write.

Font – This one is used to change the font. Hit it and then pick the one you prefer.

Or, you can press CTRL + Shift + 5 to select the previous font. CTRL + Shift + 6 to select the next font in the font list.

Size – This option is for changing text size. Hit it and then choose the one you prefer.

Or you can use the keyboard shortcuts. CTRL + Shift + – is used to decrease text size. CTRL + Shift + + is used to increase text size.

B – For bold text (or press CTRL + B).

I – For italicized text (or press CTRL + I).

U – For the underlined text (or press CTRL + U).

A – This option is to change the text and background color. Hit this option and then:

The one you choose under the “Text color” section will be your text color.

The one you choose under the “Background color” section will be your text’s background color.

Align – This option is to align text. Hit this option. Choose Align left, Align center, or Align right.

Or you can use the shortcuts – CTRL + Shift + L (for left align), E (for center align) or R (for right align).

“Numbered list” (shortcut – CTRL + Shift + 7) and “Bulleted list” (shortcut – CTRL + Shift + 8) options are for numbered and bulleted list.

“Indent less” and “Indent more” options are used to decrease and increase intent.

Quote – To quote the selected text (or press CTRL + Shift + 9).

S – To strike-through text (or press Alt + Shift + 5).

The last option in the toolbar is to remove formatting. Select the text for which you want to remove formatting. Hit this option (or press CTRL + \).

Android

Open the Gmail app.

Hit the “Compose” button at the bottom.

Select the text. Remember, the formatting options will be applied to the selected text.

Or long-press on a blank space. Remember, the formatting options will be applied to the text you’ll write.

You can see the “Format” option. Hit it.

You can see the toolbar with the following options:

B – To make bold text.

I – To make the text italicized.

U – Make underlined text.

Text color (A) – Hit this option. Pick the color that you want as the text color.

Background color – Hit this option. Pick the color that you want as the text’s background color.

Clear formatting – Select the text. Hit this option to remove the formatting.

X – Hit it to close the toolbar.

iPhone 

Open the Gmail app. 

Hit the “Compose” button at the bottom. 

Select the text you want to format. 

You see “BIU” option. Hit it and you’ll see: 

Bold – for bold text. 

Italic – for italicized text. 

Underline – for underlined text. 

How to Change Default Font, Text Size and Color in Gmail

Go to the “General” tab. Click this link to get there. Make sure you’ve signed in to your Gmail account before clicking on the link.

You can see the “Default text style” and a toolbar beside it.

Open the drop-down lists in the toolbar. Select the ones as per your liking.

Remember, the last option is used to revert.

Once you’ve finished selecting, click on the “Save Changes” button at the bottom.

If you want to revert, hit the last option in the toolbar. Click on the “Save Changes” button.

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