How to Enable, Create, and Delete Templates in Gmail

How to Enable, Create, and Delete Templates in Gmail

In this post, we’ll see:

Let’s start.

How to Enable, Create, and Delete Templates in Gmail

“Templates” previously referred to as the “Canned Responses.”

This feature in Gmail lets you create a message as a template. You can use it later in your new email, forward, or reply.

How to Enable Templates in Gmail?

By default, this feature is enabled in Gmail, but here’s how you make sure it is:

Go to your Gmail account. Click on the “Gear” icon at the top right.

Hit “See all settings” button.

Navigate to the “Advanced” tab.

You see “Templates.” Make sure “Enable” is selected beside “Templates.”

If that’s the case, move to the next section. If not, select “Enable,” and hit the “Save Changes” button at the bottom.

Note: To disable “Templates” – Select “Disable” beside “Templates.” Hit “Save Changes” button.

How to Create a Template in Gmail?

Click on the “Compose” button at the top left.

In the “New Message” pop-up, compose the message which you want to save as a template.

Hit the three vertical dots which is beside “Trash can” icon at the bottom.

On the menu, hover your mouse over “Templates.”

Hover your mouse over the “Save draft as template” option.

Hit the “Save as new template” option.

Save as new template option

In the pop-up, provide a name for the template and then hit the “Save” button.

Notes

  • Discard the draft if you wish.
  • Remember, the name of the template is the “Subject” of the email while you use it.

How to Insert a Template?

While composing a new email, reply or forward, hit the three vertical dots at the bottom.

On the menu, hover your mouse over the “Templates” option.

In the “Insert Template” section, you see the templates. Hit the one you want to insert.

Template in the Insert Template section

How to Edit a Template?

Insert the template, as we see in the above section.

Change it as per your liking. Remember that the changes to the subject line will not be overwritten.

Once done, hit the three vertical dots at the bottom.

On the menu, hover your mouse over the “Templates” option.

Hover your mouse over “Save draft as template” option.

In the “Overwrite Template” section, hit the template name which you’ve edited.

In the pop-up, hit the “Save” button.

Note: Discard the draft if you wish.

How to Delete a Template in Gmail?

Hit the “Compose” button on the left top.

In the “New Message” pop-up, hit three vertical dots at the bottom.

Hover your mouse over the Templates > Delete template.

You see the templates in the “Delete Template” section. Hit the one you prefer to delete.

Template in the Delete Template section

In the pop-up, hit the “Delete” button.

Read: How to Snooze Emails in Gmail


How to Enable or Disable Plain Text Mode in Gmail

You need to enable plain text mode to use it since rich text mode is the default in Gmail.

Remember, enabling plain text mode will disable rich text mode. Let’s see the steps to enable.

Sign into your Gmail account.

Click on the “Compose” button at the top left.

In the “New Message” pop-up, hit the three vertical dots. It is beside the “Trash can” icon at the bottom.

In the menu, hit the “Plain text mode” option, which is between “Label” and “Print.”

Plain text mode option

You see a checkmark beside the option now, which means it’s enabled.

Notes

  • You can enable or disable plain text mode while replying and forwarding.
  • Disabling plain text mode will enable rich text mode, and the above steps can do it.

Read: How to Disable Smart Reply on Gmail


How to Format Email in Gmail

PC

Sign into your Gmail account.

Hit the “Compose” button at the top left.

In the “New Message” pop-up, you see a toolbar at the bottom which has the options to format email.

Undo and Redo – The first two options will undo and redo, respectively.

Or you can use keyboard shortcuts. CTRL + Z and CTRL + Y for undo and redo, respectively.

You can use the following options for the selected text. Or you can set the options first. And its effect will be applied to the text you’ll write.

Font – This one is used to change the font. Hit it and then pick the one you prefer.

Or you can press CTRL + Shift + 5 to select the previous font. CTRL + Shift + 6 to select the next font in the font list.

Size – This option is for changing text size. Hit it and then choose the one you prefer.

Or you can use the keyboard shortcuts. CTRL + Shift + – is used to decrease text size. CTRL + Shift + + is used to increase text size.

B – For bold text (or press CTRL + B).

I – For italicized text (or press CTRL + I).

U – For underlined text (or press CTRL + U).

A – This option is to change text and background color. Hit this option and then:

The one you chose under the “Text color” section will be your text color.

The one you chose under the “Background color” section will be your text’s background color.

Align – This option is to align text. Hit this option. Choose Align left, Align center, or Align right.

Or you can use the shortcuts – CTRL + Shift + L (for left align) or E (for center align) or R (for right align).

“Numbered list” (shortcut – CTRL + Shift + 7) and “Bulleted list” (shortcut – CTRL + Shift + 8) options are for numbered and bulleted list.

“Indent less” and “Indent more” options are used to decrease and increase intent.

Quote – To quote the selected text (or press CTRL + Shift + 9).

S – To strike-through text (or press Alt + Shift + 5).

The last option in the toolbar is for removing formatting. Select the text for which you want to remove formatting. Hit this option (or press CTRL + \).

Read: What is Gmail Undo Send?

Android

Open the Gmail app.

Hit the “Compose” button at the bottom.

Select the text. Remember, the formatting options will be applied to the selected text.

Or long-press on a blank space. Remember, the formatting options will be applied to the text you’ll write.

You see the “Format” option. Hit it.

You see the toolbar with the following options:

B – To make bold text.

I – To make italicized text.

U – To make underlined text.

Text color (A) – Hit this option. Pick the color that you want as the text color.

Background color – Hit this option. Pick the color that you want as the text’s background color.

Clear formatting – Select the text. Hit this option to remove its formatting.

X – Hit it to close the toolbar.

Read: How to Open Gmail Email in a New Window

iPhone 

Open Gmail app. 

Hit the “Compose” button at the bottom. 

Select the text you want to format. 

You see “BIU” option. Hit it and you see: 

Bold – for bold text. 

Italic – for italicized text. 

Underline – for underlined text. 


How to Change Default Font, Text Size and Color in Gmail

Go to the “General” tab. Click this link to go there. Make sure you’ve signed into your Gmail account before clicking the link.

You see the “Default text style” and a toolbar beside it.

Open the drop-down lists in the toolbar. Select the ones as per your liking.

Remember, the last option is used to revert.

After you finish the selection, click on the “Save Changes” button at the bottom.

If you want to revert, hit the last option in the toolbar. Click on the “Save Changes” button.