Gmail Tips

Gmail Tips (2020)

In this post, we’ll see:

Let’s begin.

How to Open Gmail Email in a New Window

In Gmail, a click on an email will open it in the same tab by default. To open an email in a new tab, press the “Ctrl” key, and hit the email.

To open an email from the entire conversation in a new tab, follow the below steps:

Open the email. Hit the three vertical dots at the top of the email, which you want to open in a new tab.

Now, hit the “Print” option. Close the “Print” pop-up by pressing the “Escape” key. Now, you can see the email in a new tab.

Alternatively, you can do the above task using these steps: Turn off the conversation view, and then hit the email while pressing the “Ctrl” key.

To open an email in a new window, press the “Shift” key, and hit the email.

Here’s an alternative way to the above one:

Open the email by hitting it. Besides the “Print” icon, you can see the “New window” icon. Hit it, and the email will open in a new window.

To open an email from the entire conversation in a new window, you need to disable the conversation view in your Gmail account first.

After that, you can open the email in a new window using any of the two ways mentioned above.

Read: How to Enable Plain Text Mode in Gmail


How to Check Storage Usage of Gmail

If you want to check how much of your Google account storage quota is used by Gmail, then follow any of the below ways.

Method #1

Click this link (sign in if not already), and you can find storage usage of Gmail beside “Gmail.”

Method #2

Open Google Drive for Android or Google Drive for iPhone.

Hit the three vertical lines at the top > Storage. If you’re on iPhone, hit “View details.”

Beside “Gmail,” you can see the storage quota used by Gmail.

Read: How to Use Gmail Undo Send


How to Change Inbox Type in Gmail

Note: The change will be applied to your account. In other words, if you change inbox type in Gmail for Android, it’ll reflect in the Gmail web version and vice versa.

PC

Sign into your Gmail account. Hit the “Gear” icon at the top. Scroll down until you see “Inbox Type” section.

Now, you can see six inbox types. They are:

Default – This is the default one. Hit the “Customize” option beneath the “Default” to customize the latter.

Important first – This one will divide the inbox into two sections.

One is “Important” which contains the emails that Gmail decides as important using various signals, and the rest will be in “Everything else.”

Unread first – This one will divide the inbox into two sections.

At the top, you can see “Unread” which includes all the unread emails, and the “Everything else” contains the rest.

Starred first – This one will divide the inbox into two sections.

At the top, you can see “Starred” which contains all starred emails and the “Everything else” contains the rest.

Priority Inbox – This one will divide the inbox into three sections.

At the top, you can see “Important and unread” and as the name shows it shows the important and unread emails. Next, you can see “Starred” which has all starred emails and then “Everything else” which contains the rest of the emails.

Hit the “Customize” option beneath the “Priority Inbox” to customize the latter.

Multiple Inboxes – Hit the “Customize” option beneath the “Multiple Inboxes” to customize the latter.

Pick any of the above one you prefer.

Note: To revert, follow the above steps, but pick “Default.”

Android or iPhone

Open the Gmail app. Hit the three vertical lines at the top > Settings.

Hit the Gmail account you prefer.

Now, hit the “Inbox type.” Select the one you prefer.

Notes

  • To revert, follow the above steps, but pick “Default Inbox.”
  • If you need an introduction about each inbox types, check out the “PC” section.

How to Change Theme in Gmail

You can change the theme in the Gmail web version (PC), and here’s how:

Sign into your Gmail account. Click on the “Gear” icon. Hit “View all” in the “Theme” section.

In the “Pick your theme” pop-up, you can see the themes now. Select the theme you prefer by clicking on it.

Notes: If you’re not happy with the themes in the “Pick your theme” pop-up or want to see more themes, then follow the below steps:

You can notice the “More Images” option within the “Pick your theme” pop-up. Click on it, and you’ll be taken to the “Featured” section of “Select your background image” pop-up, where you can see a lot of themes.

Select the one you prefer by clicking on it and then hit the “Select” button. After that, follow the below steps.

Now, you can view that the theme you’ve selected got applied to your account.

Also, you see these three options at the bottom of the pop-up which you can use to customize the theme’s appearance:

  • Text Background – This one changes the text background. Click on this option, and you can view two options: Light and Dark. Pick the one you prefer.
  • Vignette – This one makes corners darker.
  • Blur – This one blur background image.

Note: The above three options are optional, and it’ll not appear for all the themes.

If you are happy with the selected theme, click on the “Save” button. That’s all.

To Set Your Picture as Theme

Note: The image you want to set as the theme need to be in any of the “Album” of “Google Photos.”

​Open “Pick your theme” pop-up using the above steps. ​In the pop-up, click on the “My photos” option.

​In the “Select your background image” pop-up, beneath the “My photos” tab, you can see albums. Hit the one which has the photo you want to set as the theme.

Select the image you prefer and then hit the “Select” button.

Now, you can see that the picture got applied to your account. Also, you view three options that you can utilize for customization.

Hit the “Save” button.


How to Show or Hide Hangouts and Meet in Gmail

Here’s how you can show or hide Hangouts and Meet in the Gmail desktop version:

Sign into your Gmail account.

Hit the “Gear” icon at the top right.

Hit the “See all settings” button.

Navigate to the “Chat” tab which is between “Add-ons” and “Advanced.”

To Show or Hide Hangouts

Besides “Chat,” you see “Hangout on” and “Hangouts off.” The former is for showing and latter is for hiding.

Choose the one you prefer.

Hit the “Save Changes” button.

To Show or Hide Meet

Besides “Meet,” you see “Show the Meet section in the main menu” and “Hide the Meet section in the main menu.” Self-explanatory, right?

Select the one you prefer.

Hit the “Save Changes” button.

How to Hide or Show Meet on Gmail for iPhone

Open Gmail app.

Hit the three vertical lines > Settings > Email address you prefer.

Enable (to show) or disable (to hide) the switch beside “Meet.”