How to Format Email in Gmail

In this post, we’ll see the following:

Format Email in Gmail

Sign in to your Gmail account.

Hit the “Compose” button at the top left.

In the “New Message” popup, you can see a toolbar at the bottom which has the options to format email.

Formatting options in the toolbar in Gmail

Undo and Redo – The first two options will undo and redo respectively.

Alternatively, you can use keyboard shortcuts Ctrl + Z and Ctrl + Y for undo and redo respectively.

You can use the following options for selected text, or you can set the options first, and its effect will be applied to the text you’re going to write.

Font – This one is used to change the font. Hit it and then pick the one you prefer.

Alternatively, you can press Ctrl + Shift + 5 to select the previous font and Ctrl + Shift + 6 to select the next font in the font list.

Size – This option is for changing text size. Hit it and then choose the one that you prefer.

Alternatively, you can use the keyboard shortcuts Ctrl + Shift + – (used to decrease text size) and Ctrl + Shift + + (used to increase text size).

B – For bold text (or press Ctrl + B).

I – For italicized text (or press Ctrl + I).

U – For underlined text (or press Ctrl + U).

A – This option is to change text and background color. Hit this option and then:

The one you chose under the “Text color” section will be your text color.

The one you chose under the “Background color” section will be your text’s background color.

Align – This option is to align text. Hit this option and then choose Align left, Align center or Align right. Alternatively, you can use the shortcuts – Ctrl + Shift + L (for left align) or E (for center align) or R (for right align).

Numbered list” (shortcut – Ctrl + Shift + 7) and “Bulleted list” (shortcut – Ctrl + Shift + 8) options are for numbered and bulleted list.

Indent less” and “Indent more” options are used to decrease and increase intent.

Quote – To quote the selected text (or press Ctrl + Shift + 9).

S – To strikethrough text (or press Alt + Shift + 5).

The last option in the toolbar is for removing formatting. Select the text for which you want to remove formatting and then hit this option (or press Ctrl and \).

See: How to Turn Off Gmail Smart Reply

Change Default Font, Text Size and Color in Gmail

Go to the “General” section. Click this link to go there directly (Make sure you’ve signed in to your Gmail account before clicking the link).

Now, under “Smart Compose,” you can see the “Default text style” and a toolbar beside it.

Open the drop-down lists in the toolbar and select the ones as per your liking. Remember that the last option is used to revert.

Default font, text size and color changed

After you finish the selection, click on the “Save Changes” button at the bottom.

If you want to revert in the future, hit the last option in the toolbar and click on the “Save Changes” button.

Format Email in Gmail for Android

Open the Gmail app and then hit the “+” icon at the bottom.

Select the text (the formatting options will be applied to the selected text) or long-press on a blank space (the formatting options will be applied to the text you’re gonna write), and you can see the “Format” option. Hit it.

Format option

Now, you can see the toolbar with the following options:

Formatting options in the toolbar

B – To make bold text.

I – To make italicized text.

U – To make underlined text.

Text color (A) – Hit this option and pick the color that you want as the text color.

Background color – Hit this option and pick the color that you want as the text’s background color.

Clear formatting – Select the text and then hit this option to remove its formatting.

X – Hit it to close the toolbar.

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Also see:

How to Star Emails in Gmail


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