How to Find and Replace on Google Docs

In this post you will see:

  • How to find and replace on Google Docs
  • How to view Google Docs version history

Let’s start.

Read: How to Insert a Text Box in Google Docs

How to find and replace on Google Docs

In this case I use Windows 10 PC, Android, and iPhone.

PC

Open the Google Docs document you want.

Press CTRL + F, and it’ll open the Find bar. In the Find bar, type the word(s) you want to find.

Not only alphabets, but also numbers, regular expressions and special characters can be entered.

You will see the total number of instances next to the one you entered in the Find bar. All occurrences will be highlighted in the document.

The arrows “Up” and “Down” are used to jump to the previous and next instance of the word(s) in the Find bar. “X” is used to close the Find bar.

Click on the three vertical dots in the Find bar. The “Find and replace” pop-up will open. Or you can open it directly by pressing CTRL + H.

When you open the “Find and replace” pop-up window from the Find bar, you will see that the Find field is already filled with the word(s) you entered in the Find bar.

If you used the shortcut to open it, type the word(s) in the “Find” field.

Remember that you can enter not only alphabets, but also numbers, special characters and regular expressions in the “Find” field.

You can see the total number of instances next to the word(s) in the “Find” field. All occurrences are highlighted in the document.

In the “Replace with” field, type the word(s) you want to replace the one in the “Find” field.

Under the “Replace with” field you will see three options:

  • Match case
  • Match using regular expressions
  • Ignore Latin diacritics

Self-explanatory, right? Remember that these options apply to both find and replace.

You can also see these buttons:

The Replace button replaces the currently highlighted instance of the word(s) in the “Find” field with the one in the “Replace with” field.

The Replace all button replaces all instances of the word(s) in the “Find” field with the one in the “Replace with” field.

The “Previous” button highlights the previous instance, and the “Next” button highlights the next occurrence.

Read: How to Add Header in Google Docs

Android

Launch the Google Docs app. Open the document you want.

Click on the three horizontal dots at the top. Click on “Find and replace,” which lies between “Document outline” and “Word Count.”

In the Find bar at the top, type the word(s) in the “Find” field and click the “Search” icon on your keyboard.

You can see the number of occurrences in a toast notification. All instances of the word(s) are highlighted.

The left and right arrows are used to jump to the previous instance and the following instance.

On the Find bar, click the “Tick” icon to close both the Find and Replace bars.

Press the three vertical dots in the Find bar, and you will find: Replace and Replace all.

The “Replace” is used to replace a currently highlighted instance of the word(s) in the Find bar with the one in the “Replace with” field.

The “Replace all” is used to replace all occurrences of the word(s) in the Find bar with the one in the “Replace all with” field.

Hit the one you prefer. Enter the word(s) in the field and then press the button.

Read: How to Change Default Font in Google Docs

iPhone

Open the Google Docs file you want.

Click on the three horizontal dots at the top. Click Find and replace option between “Document outline” and “Word Count.”

In the Find bar at the top, enter the word(s) in the “Find in document” field. Hit the “search” button on the keyboard.

You can see the number of occurrences in a toast notification. All instances of the word(s) are highlighted.

The up and down arrows are used to jump to the previous instance and the following instance.

The “X” in the Find bar is for closing both the Find and Replace bars.

At the bottom you will find the “Replace” bar. This shows:

“Replace with” field – This is to specify the word you want to replace the one in the Find bar.

You will also see the Replace and All buttons.

The “Replace” button is used to replace a currently highlighted instance of the word(s) in the Find bar with the one in the “Replace with” field.

The “All” button is used to replace all the occurrences of the word(s) in the Find bar with the one in the “Replace with” field.

Use the one you prefer.

Read: How to Save an Image from Google Docs

How to view Google Docs version history

PC

The Google Docs version history feature stores each version of your document.

You can find it by pressing CTRL + Alt + Shift + H.

Or click File > Version history > See version history.

Now you can find all versions of the document in the right sidebar.

Click on the version if you want to see it. Above you can see the total number of edits of this version.

As soon as you click on a version, you will see the “Restore this version” button to restore that version.

Read: How to Add a Page Break in Google Docs

Notes:

Click the Back arrow at the top left to return to the current version.

In the sidebar you can find the following two options:

Show changes – highlight changes in the document and show edits.

Only show named versions – which only shows the named version in the sidebar.

If you hit the three vertical dots in the unnamed version, you will find:

Restore this version – to restore the version.

Name this version – which is intended for naming the version.

Make a copy – which is used to create a copy of the version.

If it is a named version, you can find these options together with the ones mentioned above, except Name this version:

Rename – change the name of the version.

Remove name – to remove the current version name.

Read: How to Download a File from Google Docs

Name a version

If you want to rename the current version, proceed as follows:

Press File > Version history.

Click on Name current version option.

Now enter a name for the version in the popup and press the Save button.

If you want to rename a version other than the current one, proceed as follows:

Open the version history.

Press the three vertical dots in the version for which you want to specify the name.

Click Name this version option.

Enter a name and then press the Enter key.

Read here: How to Strikethrough on Google Docs