How to Archive or Snooze Emails in Gmail

How to Archive or Snooze Emails in Gmail

In this post, we’ll see:

Let’s get started.

How to Archive Emails in Gmail

PC

Sign into your Gmail account. Select the email(s).

Hit the “Archive” icon, which is on the left side of the “Report spam” icon at the top.

Notes

  • You can see the archived emails in the “All Mail.”
  • The archived email would be automatically unarchived if it got a reply.

To Unarchive

Go to “All Mail.” You can go the latter by hitting “More” in the left sidebar > All Mail.

Select the email(s) you prefer.

Hit the “Move to Inbox” icon.

Read: How to Enable Desktop Notifications in Gmail

Android or iPhone

Method #1

Note: This method works only if you’ve not changed default swipe actions.

Open the Gmail app. Swipe from left to right or from right to left and the email will be archived.

Method #2

Open the Gmail app. Select the email(s). Tap the “Archive” icon at the top.

Notes

  • You can see archived emails in “All mail.” You can go to the latter by tapping three vertical lines at the top left > All mail.
  • The archived email would be automatically unarchived if it got a reply.

To Unarchive

Go to “All mail.” Select the email(s).

Hit three vertical dots (if you’re on Android) or three horizontal dots (if you’re on iPhone) > Move to Inbox.

Read: How to Block Email Address in Gmail


How to Snooze Emails in Gmail

“Snooze” feature lets you snooze the email which you want to take care of later.

When you snooze an email, it’ll be moved from the “Inbox” to the “Snoozed” label. And it’ll return to the top of “Inbox” at the date and time you’ve chosen.

Let’s see how to do it.

PC

Sign into your Gmail account. Select the email(s) you want to snooze.

Beside “Mark as unread,” you see “Snooze” (Clock) icon.

Hit it, and you’ll see durations and an option.

The durations are – Later today, Tomorrow, Later this week, This weekend, and Next week. The option is “Pick date & time.” This option lets you set a custom date and time.

Pick the one as per your need, and that’s all.

The email(s) will be moved to the “Snoozed” label. And it’ll return to the top of “Inbox” at the date and time you’ve chosen.

Android or iPhone

Open the Gmail app.

Select the email(s).

Hit the three vertical dots (or three horizontal dots if you’re on iPhone) at the top.

Hit the “Snooze” option.

In the pop-up, you may see these durations (Later today, Tomorrow, Later this week, This weekend, and Next week) and an option (“Pick date & time” – This one lets you set custom date and time).

Pick the one you prefer, and that’s it.

The email(s) will be moved to the “Snoozed” label. And it’ll return to the top of “Inbox” at the date and time of your choosing.

How to View, Edit and Unsnooze Snoozed Email in Gmail

PC

To View – You can find “Snoozed” in the left sidebar. Hit it, and you see all the snoozed emails.

To Edit – Select the snoozed email(s) and then hit the “Snooze” (Clock) icon at the top. Change the date and time as per your wish (like you do for the snooze).

To Unsnooze – Select the snoozed email(s). Click on the “Snooze” (Clock) icon and then hit the “Unsnooze” option.

Android or iPhone

To View – Hit the three vertical lines at the top and then hit “Snoozed.”

To Edit – Select the snoozed email(s). Hit the three vertical dots (or three horizontal dots if you’re on iPhone) at the top. Hit “Snooze.”

Change the date and time as per your liking (like you do for the snooze).

To Unsnooze – Select the snoozed email(s) that you want to unsnooze. Hit three vertical dots (or three horizontal dots if you’re on iPhone) at the top. Tap “Unsnooze.”


How to Change Swipe Action in Gmail App

Here’s how you can change swipe action in the Gmail app (Android and iPhone):

Android

Open the Gmail app. Tap three vertical lines at the top left > Settings.

Tap “General settings” at the top. Hit “Swipe actions” option.

To change the right swipe action, tap “Right swipe.” To change left swipe action, tap “Left swipe.”

You see a pop-up with the following actions – Archive (default), Delete, Mark as read/unread, Move to, Snooze, and None.

Select the action you prefer.

iPhone

Open the Gmail app. Hit three vertical lines at the top left > Settings.

Tap the “Swipe actions” option.

If you want to customize the right swipe, hit “Right swipe.” For left, hit “Left swipe.”

You see the following actions – Archive (default), Trash, Mark as read/unread, Snooze, Move to, and None.

Choose the one you prefer. Hit the “Back” arrow at the top left.


How to Schedule an Email in Gmail

PC

Sign into your Gmail account.

Hit the “Compose” button. Compose the email as usual.

Besides the “Send” button, you see the “Inverted triangle.” Hit it.

You see the “Schedule send” option. Click on it.

In the pop-up, you see some predefined timings and the option (Pick date & time) to set custom date and time.

Choose the one you prefer.

That’s it. The email is scheduled and moved to the “Scheduled” label.

The scheduled email will be sent automatically to the recipient at the date and time you’ve set.

Remember, all the scheduled emails will be in the “Scheduled” label which is on the left sidebar.

Also, note that you can cancel the scheduled email and here’s how:

Go to “Scheduled” label.

Find and click the scheduled email that you want to cancel.

You see the “Cancel send” option. Hit it.

That’s all. The scheduled email is canceled and moved to the “Drafts.”

Read: Gmail Tips

Android or iPhone

Open the Gmail app.

Hit the “Compose” button at the bottom. Compose the email as usual.

Tap the three vertical (or horizontal) dots at the top.

Hit “Schedule send.”

In the pop-up, you see some predefined date and time options and the option (Pick date & time) to set custom date and time.

Hit the one you prefer, and that’s it.

The email is scheduled and moved to the “Scheduled” label. You can go to the “Scheduled” label by tapping the three vertical lines at the top and then hitting “Scheduled.”

If you want to cancel the scheduled email, find the one you want to cancel in the “Scheduled” label. Hit it, and then tap “Cancel send.”

Keep in mind that the canceled one will be moved to “Drafts.”

Read: How to Enable or Disable Smart Reply in Gmail